Legal Administrative Assistant - Worcester
We are seeking highly organized and detail-oriented individual to join our team. In this role, you will provide crucial administrative support to our attorneys and other professionals, ensuring smooth and efficient operations within our firm. This individual will handle a variety of tasks, ranging from administrative to client facing duties. The position requires a strong focus on providing sophisticated administrative support.
RESPONSIBILITIES
Manage and coordinate attorney schedules, including appointments, meetings, and travel arrangementsPrepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detailAssist with the preparation of trust and estate plan signingsAssist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessibleAssist with billing and invoicing processes, including time entry and client billing inquiriesProvide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mailProvide reception desk coverage for short periods of time on an as needed basisPerform other duties specific to the role as assignedQUALIFICATIONS
Bachelor’s degree preferred, but not required3-5 years of experience in professional services setting or law firm preferredStrong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectivelyExcellent written and verbal communication skills with a keen eye for detailStrong client service skillsAdvanced computer skills, including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; Willingness and ability to learn different technologiesAbility to maintain confidentiality and handle sensitive information with discretionEnthusiasm for learning and willingness to adapt to changing priorities and workflowsBENEFITS
Competitive salary commensurate with experienceComprehensive benefits package, including health insurance, retirement plans, paid time offOpportunities for professional development and advancement within the firmA supportive and collaborative work environment with a team of dedicated professionals
RESPONSIBILITIES
Manage and coordinate attorney schedules, including appointments, meetings, and travel arrangementsPrepare, proofread, and format legal documents, correspondence, and reports with accuracy and attention to detailAssist with the preparation of trust and estate plan signingsAssist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessibleAssist with billing and invoicing processes, including time entry and client billing inquiriesProvide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mailProvide reception desk coverage for short periods of time on an as needed basisPerform other duties specific to the role as assignedQUALIFICATIONS
Bachelor’s degree preferred, but not required3-5 years of experience in professional services setting or law firm preferredStrong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectivelyExcellent written and verbal communication skills with a keen eye for detailStrong client service skillsAdvanced computer skills, including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint), Kofax Power PDF or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; Willingness and ability to learn different technologiesAbility to maintain confidentiality and handle sensitive information with discretionEnthusiasm for learning and willingness to adapt to changing priorities and workflowsBENEFITS
Competitive salary commensurate with experienceComprehensive benefits package, including health insurance, retirement plans, paid time offOpportunities for professional development and advancement within the firmA supportive and collaborative work environment with a team of dedicated professionals